Outsourcing and tenders

Outsourcing and tendering in logistics: Make-or-buy decisions by logistics professionals are becoming increasingly important. They can help reduce logistics costs, but also create new dependencies.

Starting points for outsourcing

There are two initial situations: Is it a complete re-tendering of a fleet service that is currently provided by your own vehicles and personnel? Or is it the outsourcing and tendering of a logistics service that is already provided by a service provider? In the first case, the outsourcing of a fleet that is currently operated in-house, a comprehensive strategic evaluation of the outsourcing project must always be carried out before a tender is issued.

Outsourcing and tendering in action: Once the decision has been made to put a transport service out to tender, this step must be thoroughly prepared. The scope of the service must be defined, the quantity basis must be determined and processed, and the billing methods of the individual providers must be analysed and documented in detail.

The final tender document is put out to the market to suitable and efficient suppliers, and the bids received are reviewed, evaluated and compared. Orgaplan’s logistics consultants will support you in all stages of the process.

Typical questions:

• Does it basically make sense to operate the vehicle fleet externally?
• What effects can be expected when tendering the transport service?
• What content belongs in a well-founded tender document?
• Which billing mode is the best for our business?
• Which service providers should be included in the tender?
• How do you compare the different condition matrices and additional conditions?
• How can conversion risks be avoided?

Service rangeOutsourcing feasibility study

• Preparation of a feasibility study
• Get advance quotes
• Quantification or evaluation of own work or outsourcing
• Risk analysis, effect determination and qualitative assessment
• Recommendation for action

Service rangeTender transports

• Preparation of tender documents
• Development of the database (shipment and structural data) for the group of bidders
• Definition of contractual framework
• Preparation of a complete description of services
• Structure of the tables for the calculation and evaluation of the payment modalities
• Definition and presentation of the group of bidders
• Obtaining non-disclosure agreements
• Support of the tender process
• Evaluation and processing of the offers received
• Support in the award negotiations